The Small Details That Make a Big Impact

First impressions aren’t just about what you say—they’re about the little details that people notice before you even open your mouth. Whether you’re stepping into an interview, a client meeting, or a networking event, every interaction is an opportunity to showcase your professionalism and leave a lasting impression. And while the big things like your experience and credentials matter, it’s often the small, intentional details that set you apart.

Let’s start with the obvious: how you show up. The way you dress says a lot about how seriously you take an opportunity. You don’t have to wear a three-piece suit to every meeting, but showing up in attire that’s appropriate for the setting sends a clear message—you’re prepared, you’re intentional, and you respect the moment. When in doubt, it’s always better to be slightly overdressed than underdressed. Think of it this way: it’s easy to remove a blazer or tie if the environment is more relaxed, but it’s nearly impossible to recover from feeling out of place if you’re underdressed. Beyond clothing, grooming matters too—neatly pressed clothes, clean shoes, and a polished appearance signal professionalism before you even speak.

Then, there’s preparation. Showing up empty-handed—even to an informal coffee chat—can send the message that you’re not taking things seriously. A notebook and pen might seem like minor details, but they signal that you’re engaged and ready to take notes or capture important takeaways. If you’re heading into a formal meeting, bringing along relevant documents, business cards, or a portfolio adds another layer of credibility. Scrambling for a pen or forgetting key materials can create unnecessary distractions and take away from your confidence. Being prepared is one of the simplest ways to instantly elevate how others perceive you.

Once the conversation starts, your nonverbal communication takes center stage. People will form an opinion about you within seconds, and your body language can either reinforce your professionalism or undermine it. A firm handshake, a warm smile, and consistent eye contact can instantly make you appear more confident and approachable. Slouching, fidgeting, or avoiding eye contact, on the other hand, can give off the impression that you’re disinterested or unsure of yourself. Another key element? Mirroring the energy of the room. If you’re in a formal setting, composed and measured movements work best. If it’s a more casual networking event, a relaxed posture and natural smile can help you blend in and build rapport more easily. The way you carry yourself is just as important as what you say.

But here’s something most people overlook—first impressions don’t end when the conversation does. Following up is where you can truly stand out and solidify the connection you’ve built. A quick thank-you email or a thoughtful LinkedIn message referencing a specific part of your conversation not only shows that you were engaged but also keeps the door open for future opportunities. A simple message like, “I enjoyed our conversation about [specific topic] and found your insights incredibly valuable. Looking forward to staying connected and learning more,” can leave a lasting positive impression. It’s a small act, but it makes a big difference in keeping you top of mind.

So, think about it—when was the last time you walked into a new opportunity feeling completely prepared? Did you put thought into how you showed up, how you engaged, and how you followed up? These details might seem small, but they can mean the difference between being remembered and being forgotten.

Here’s something to reflect on: What’s one small detail you could improve when making a first impression—your preparation, your body language, or your follow-up? Taking a moment to evaluate and adjust can set you apart in ways you might not have considered.

What’s next?

Start paying closer attention to the small details the next time you meet someone new. Focus on showing up prepared, carrying yourself with confidence, and following up with intention. And if you're ready to fine-tune your approach and take your professional presence to the next level, let's connect. Click here to schedule a coaching call.

For more strategies on making meaningful connections and advancing your career with confidence, grab a copy of Career Gymnastics by Cari Hawthorne.